VilrtechJob description: Company: IWK HealthRequest ID: 186427
Department/Program: Orthopedic Clinic/Team, Children’s Surgical and Intensive Care
Location: Halifax
Type of employment: Permanent hourly PT (50% FTE) x 1 position(s)
Start date: as soon as possible
Union status: NSGEU Off&Cler, bargaining unit for administrative professionals
Remuneration: $24.6929 – $27.53/hour
Closing date: September 30, 2024 (applications accepted until 11:59 p.m. Atlantic Time)IWK Health is a respected academic health sciences center located in Halifax, Nova Scotia, providing tertiary and primary care to two million children, youth, adults and families each year in the region. the Atlantic. We have a team of approximately 4,000 employees, doctors, volunteers and learners in locations across . People build careers at IWK Health with a focus on training and mentorship opportunities.
We recognize everyone’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work with our goals, and benefit from access to enhanced wellness and programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.Promoting an anti-racist environment and speaking out against discrimination in our work and caregiving is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working at Mi’kma’ki and providing care to the people of Atlantic Canada is a privilege shared with the original inhabitants who lived here for many thousands of years before colonization.
There are 13 First Nations communities in Nova Scotia and over 50 historic African Nova Scotian communities which also have a long, deep and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but we still have work to do to build that trust, recognize our biases, and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we provide.
We invite all interested individuals who identify as Indigenous, Black/African Nova Scotian, People of Colour, Immigrants/Newcomers, People with Disabilities, 2SLGBTQIA+ to apply to support our goal of having our workforce representative of the patients, families and communities we care for at all levels of employment.
The opportunityReporting to the Manager, Ambulatory Surgical Care, the Level III Administrative Assistant provides high quality administrative and organizational support to the Division of Orthopedics and Orthopedic Surgeons. Responsibilities include, but are not limited to:
- Maintain files and use Outlook to coordinate surgeon schedules
- Coordinate and plan patient surgical procedures, which includes liaising with families, internal/outpatient departments, hospitals and agencies
- Ensure communication between the team and the division. Anticipate and actively resolve problems
- Create and manage the master clinic calendar for the orthopedic care team
- Coordinate travel arrangements, including booking and expense recovery, as requested
- Attend meetings, write, produce and distribute minutes as needed
- Complete correspondence and records for computerized medical billing
- Provide academic and research support (i.e. literature searches, article retrieval, etc.)
- Manage office supply inventory and place orders as needed
- Participates in ambulatory care team discussions as needed, offering input and energy to efforts to improve clinic efficiency and operation.
- Prepare purchase requests, check requests and petty cash vouchers
- Dictation, word processing and database entry
- Prepare/type/transcribe reports, project documents, correspondence, etc. Distribute accordingly
- Generate and monitor performance indicators as needed
- Establish and maintain an office filing system, including processing incoming/outgoing mail.
Working hoursMonday to Friday, 8 hour shifts.Your qualifications
- Minimum high school diploma or GED required
- Graduation from a recognized medical office administration diploma program required
- At least two (2) years of related administrative experience required. Experience in a healthcare environment preferred
- Advanced working knowledge of Windows, MS Office programs, Adobe Professional, Outlook, Meditech, online medical research, Internet research and database programs required.
- Keyboarding skills of 60 words per minute (at least) required
- Successful completion of a medical terminology course is preferred.
- Working knowledge of office equipment
- Demonstrated strong time management, analytical and problem-solving skills
- Demonstrated organizational skills, strong communication and interpersonal skills
- Demonstrated initiative; motivated and able to work with minimal supervision/direction
- Demonstrated high regard for quality, precision and attention to detail
- Demonstrated ability to work well with others and in a collaborative, interprofessional team
- Excellent diplomatic judgment and discretion in handling confidential and/or sensitive information
- Works effectively in a stressful environment with multiple deadlines and simultaneous activities
- Experience in computerized medical billing applications preferred
- Experience with Community Wide Scheduling (CWS), an asset
- Surgical booking experience as an asset
- Previous experience with a dictaphone, an asset
- Skills in other languages an asset; French preferred
“where no applicant meets the minimum qualifications, a combination of education and experience will be considered”It is the responsibility of IWK employees to identify themselves as internal candidates. At the time of application submission, each applicant will be asked if they are currently an employee of IWK. Successful applicants must provide a criminal record check (including a vulnerable sector search) to Human Resources prior to commencing employment and assume all associated costs as a condition of employment.
Additionally, proof of applicable education and registration in Nova Scotia is required as a condition of employment. All application information submitted for this opportunity may be viewed by IWK Human Resources employees, IWK Hiring Managers and/or their designees. Submitted information will be retained in the Career Beacon database and the IWK may also store and retain application information on secure computers or in locked filing systems for a period of up to 5 years.Thank you for your interest in IWK Health.Please note that we only contact candidates selected for an interview/test. If we invite you to participate in an assessment process (such as an interview or test), you have the right to request an accommodation.
Please discuss your needs when invited to the assessment process.This is a position in the administrative professionals bargaining unit. Preference is given to employees of the bargaining unit for unionized positions. Successful applicants who change union, bargaining unit or employment status are advised to seek clarification regarding their seniority, benefits and vacation entitlement and/or use, prior to accepting the position .An offer of employment is conditional on the completion and satisfactory results of all applicable background checks and confirmation of qualifications.If you are an IWK Health employee, please apply through the to ensure you are identified as an internal candidate.
Expected salary: $27.53 per hour
Location: Halifax, NS
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